Terminology: What does “archive” mean?

We hear the word “archive” used in a variety of ways, and sometimes it’s confusing to know exactly what is intended by the term. Is creating an archive the same as visiting an archive? What does it mean to archive data as opposed to archive your artwork?

Archive is a noun, a verb, and sometimes even used as an adjective, so no wonder it’s unclear.

archive

ar·chive | \ ˈär-ˌkīv



n.
• a physical or digital collection of historical records

• a fonds (the entire body of records of an organization, family, or individual that have been created and accumulated as the result of an organic process reflecting the functions of the creator)

• an individual record of continuing value

• a curated online collection of information and contextual data relating to a particular theme

• a conceptual construct of a storehouse of recorded knowledge with outsized social and political significance that generally controls meaning and discourse and serves as a simulacrum of truth and fact



Q: Is creating an archive the same as visiting an archive?

A: An archive is an accumulation of historical records or the physical facility in which they are located. Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the function of that person or organization.



An artist can create a personal archive with a collection of their papers, documents, records or even artwork inventory. An organization may create something similar — a fonds (or collection) which includes the entire body of records they have accumulated over their history. 



Then there are the physical or digital collections of historical records that we call an archive (or repository), most of which also house many discrete archives or multiple collections. Examples of these would be the Artists Archive of the Western Reserve, Pacific NW Artists Archive, Internet Archive or the National Archives. 




v.
also archived, archiving


• to transfer records of continuing value to a repository and to preserve and manage those records

• to back up or to store data offline



Q: What does it mean to archive data as opposed to archive your artwork?

A: We archive the data on our computers or server systems on a regular basis these days, but in common terms we often say we are “backing up” our data. 



When an archive (noun) or collection is transferred to the stewardship of a facility (or repository), that act is also to archive. The archive has then been archived at the Archive, where they only use archive materials for long-term preservation.




adj.
As a modifier and descriptive term, we more commonly say something is archival (i.e. archival studies, archival box, archival acid-free paper), but the term archive is also correct in this instance. 




Definitions from the Society of American Archivists


Independently and through my work with X Gallery, I assist artists in creating or documenting their personal studio archive. X Gallery also serves the function of a private Archive, storing collections at their facility and making them accessible to the archive owner and any of their guests.

“What Belongs in Your Archives?” Legacy Discussion Group

Artists’ Legacy Foundation holds their autumn Legacy Discussion Group this Saturday, October 14, 2023 with the theme “What Belongs in Your Archives?” This is a free roundtable discussion about long-term planning, hosted on Zoom. This gathering will discuss archives, thinking through what objects, images, and papers help to tell an artist's story. The discussion group facilitator will share ideas and examples, and welcomes advice and perspectives from artists, family members, and estate managers.

RSVP to Artists Legacy Foundation

Northwest Letterpress Network at the C.C. Stern Type Foundry

The July 8th, 2023 Northwest Letterpress Network meeting was held at the new C.C. Stern Type Foundry in Clatskanie. When this group started in 2018, the foundry hosted nearly every month and continued to be the default location up until the COVID pandemic moved the gatherings online. When things started up again, the foundry was in the process of packing and relocating to a location far less convenient for the regular attendees. So it was delightful to host and be among nearly 20 print enthusiasts last month at the new facility where volunteers gave a brief overview of the organization, demonstrated casting processes using the hand mould and Linotype, and participants were invited to print a keepsake poster on the proof press in our print shop.